Seven Good Reasons For Using SailEvent - Part 2

Last time we looked at how SailEvent provides insights and supports the implementation of consistent event management.

Here are two more good reasons for choosing SailEvent.

3. Adaptable

No two sailing events are the same! 

Sailors are an ingenious bunch and devise many variations on the standard theme. All sailing events (probably) all have an entry list, races, winners and losers but the devil is in the detail. That’s why SailEvent can be configured for all known eventualities, and most likely some as yet unknown too. So, for everything from what goes on the ONB to how many meal tickets, SailEvent has it covered.

4. Communication 

Configurable virtual ONBs, Notices to Competitors, reminders that sailing is on today, entry confirmation... 

Email, text and push notifications mean it’s never been easier to keep in touch with competitors. SailEvent leverages today’s technology to keep competitors informed promptly and efficiently.

Good Reasons 5 and 6 coming soon...

Seven Good Reasons For Using SailEvent - Part 1

In the temperate zones of the northern hemisphere, where a lot of sailing goes on, plans for the 2025 season are turning into reality. Here are seven good reasons why your club or class association should choose SailEvent to help your sailing programme run smoothly.

No. 1 Knowledge

Know who has entered, who is sailing today, who has finished sailing. No more spreadsheet hell and undecipherable paperwork. 

It’s all down to SailEvent’s single, central entry list held securely in the cloud. Multiple views and multiple access levels control its availability yet it’s the one and only place that holds all data for all competitors – up to date, secure, backed-up and available 24/7. 

No. 2 Consistent

SailEvent provides a repeatable, reliable yet flexible way to managing all events.

Implement your club or class methodology so that it is consistently applied from club racing to championships. Volunteers may come and go but ground rules defined in SailEvent remain the same. Established your way of working, SailEvent applies it to every event.

Two more good reasons coming soon...

SailEvent and the Yachts & Yachting Calendar

90% of UK clubs and classes plus many worldwide list their events in the searchable Yachts & Yachting online calendar. That makes the calendar a great place for sailors to find racing and for organisers to promote their open meetings and championships.

The SailEvent Y&Y submitter is a quick and accurate way to submit calendar entries straight from SailEvent. It takes information that SailEvent already knows and, with just a couple of clicks, sends your event details to YachtsAndYachting.com for immediate and automatic listing. 

With planning for the northern hemisphere 2025 season well underway, now is the time to start your publicity campaign with a Y&Y calendar entry. The submitter is available at all SailEvent subscription levels and you can read all about it here (pdf 116Kb).

Speaking of Sailwave...

...as we were in our previous post about syncing with SailEvent, Sailing Club Software has contributed a publishing effect to Sailwave’s effects library.

It’s called the Pager and shows results, fleet by fleet, in a continuous cycle, ideal for display on a screen in the clubhouse. When applied to a Sailwave series file, the Pager shows the first fleet in the series then moves on to the next. When it gets to the end it starts again from the top.

Each fleet is shown for a default 25 seconds but you can adjust that. The default number of visible rows per fleet is about 20 so the Pager is best suited to multiple small fleet series, such as club racing. For championships and open meetings with fewer, bigger fleets there’s the Scroller effect.

The Pager effect isn’t directly part of SailEvent but it does present a neat finale to SailEvent’s flow from entry form to results. It’s included in all recent versions of Sailwave and we hope you find it useful.

Import App for Sailwave

Here at Sailing Club Software we like to work in harmony with others who also offer systems and services to the leisure boating community. This, we firmly believe, is the optimum way to bring value to clubs and classes.

That’s why SailEvent comes with integrations to multiple apps. Today we focus on the ones for results services – HalSail and Sailwave.

HalSail, like SailEvent, is cloud based and so integration is straightforward using established technologies. Working together, SailEvent and HalSail offer seamless connectivity for exchanging entry lists and finish status.  That means accurate results published in record time.

Sailwave is trickier because it is strictly desktop. Nevertheless with cooperation and ingenuity we can now introduce the SailEvent Import App for Sailwave.

The Import App is a Windows application that lets you synchronise SailEvent entry lists to their corresponding Sailwave series files. No more downloading and uploading CSVs.

Suppose you are running a Solo meeting and you have 50 entries in SailEvent. Open the corresponding, but as yet empty, Sailwave series file. Run the Import App to connect the series to the Solo meeting in SailEvent. All 50 entries are copied straight into Sailwave.

Then you have some last-minute entries, a couple of cancellations, you correct a few typos. Run Import again and Sailwave is back in sync.

The Import App is available with SailEvent paid-for plans. The installation package and instructions can be downloaded from >Settings >Integrations.

Many thanks to Jon Eskdale from Sailwave for his advice and input.

Digital Event Calendars

In our previous post we introduced SailEvent Digital Posters as an effective way to publicise your club’s sailing activities. We signed off with a hint that several posters in chronological order make a Digital Calendar. Here’s an example of what one might look like -

You can have multiple calendars – for instance one for club racing and another for open meetings. (Subscription plan dependent.)

Just like posters, calendars are customisable. You can change the background and heading to give each calendar its own look and feel.

Every calendar has a link for publication on websites, in emails and on social media. I really neat way is to embed a calendar inside a page on your club website: technically it’s called an iframe. Ask your webmaster to set one up (there are plugins for WordPress) and then you have complete no-code control over your calendar from within SailEvent.

Set up your calendars in >Settings >Calendars ready for the next (Northern Hemisphere) season.

Digital Event Posters

You’ve got your open meeting organised, volunteers lined up, NoR and SIs thoroughly checked, band booked. Now all you need are competitors.

The traditional way to spread the word was via paper posters pinned to noticeboards. Who knew who reads them and how effective they were.

SailEvent digital posters are the digital alternative for quickly reaching a wide audience via links on club and class websites, in emails and texts, and through social media.

Simple to create, easily distributed and with the entry form and other key information only a click away. Here’s an example:

Words, colours and images are all customisable and there can be up to seven action buttons giving instant access to

• Entry form
• Entry list (always complete and up to date)
• Notice of Race
• Sailing Instructions
• Official Notice Board
• Results
• Any additional information

Set up is in the new Posters section on the Events page. 

A list of posters in date order is an event calendar. That’s the topic of our next blog post.