During the coronavirus pandemic the UK’s government guidance is that organisations should keep records of “staff, customers and visitors” in order to support NHS Test and Trace. The RYA’s Sailing & racing with participants from different households confirms that this guidance applies to sailing clubs. The guidance recommends that, wherever possible, this information should be recorded digitally.
From the outset SailEvent has helped clubs comply contactlessly and digitally with these rules by
- Providing an online competition entry form that members can use to register an interest in sailing in an event or series.
- Through its eTally app, let members confirm that they are actually sailing on any given day.
Now SailEvent goes one step further by letting members record changes to helm or crew that apply for just one sailing session.
Suppose Annie has entered to sail the Saturday Series in her RS200 with her regular crew Jim. Jim can’t make it one weekend so she recruits Ben to stand in. At eTally time Annie changes the name of her crew from Jim to Ben just for that one Saturday.
All these contact details are time-stamped and securely stored in the SailEvent database where they can be accessed by owning clubs. Clubs should keep this information for 21 days either by leaving it in SailEvent or by downloading to a local computer. If necessary NHS Test and Trace will ask for these records and, with SailEvent, clubs can easily produce them.
PS As part of this development competitors can now also provide a temporarily alternate sail number to be used during the current session. It’s the alternate that is shown in the Race Team app so race officers aren’t faced with an unknown sail number.