A core component of SailEvent is what we call a competition. "Competition" is a general term for anything like an open meeting, a club fleet, a regatta, a Nationals or any of the multiplicity of names we have for groups of people gathered together for the purpose of sailing.
The term competition, and those examples, imply competitiveness but there is no reason why the concept cannot be repurposed to describe non-competitive groups such as leisure sailors. You could have a “competition” for everyone who leisure sails throughout the year. Or you could have single day “competitions”, for instance one for each Sunday.
Competitions have lists of competitors, another general term. In the initial version of SailEvent competitors were added to their competition either by typing them in or by uploading a spreadsheet. Now we’ve added an online entry form so that members can add themselves to the list. It’s a brand new feature, so new that it isn’t even mentioned on the website, but we wanted to get it out to you because we know many clubs are looking for an online booking system.
So how does this work in practice. Let’s assume that your club decides to open up for leisure sailing on the four Sundays in June but, in order to ensure social distancing, there needs to be a limit of 50 boats on each day. Here are the steps:
1. In SailEvent set up four competitions. You can call them whatever you like, perhaps Leisure Sailing 1 – 4.
2. For each competition set the maximum number of entries to 50. You will probably also want to set an opening and closing date for entries and possibly provide additional information.
3. The four competitions are automatically published on your club’s SailEvent online entry page. The link to that page is something like https://sailevent.net/enter/mysc
4. You make that link available to members by emailing it in an invitation to book and/or putting it on your club website.
5. Your members go to the online entry page and fill in a simple form for the day or days they want. They can also see a list of who has already booked.
The list of members for each day can be viewed by authorised persons in the SailEvent club app and in the race team app so you know exactly who to expect. Bookings can be amended, added and deleted.
In this post we’ve seen how easy it is to implement a simple booking system with SailEvent. Next we’ll look at why your members should register with SailEvent, the good things that are available to them once they have done so, and how this helps you manage their time on the water.